Construction Project Manager Checklist – Essential Pre-Construction & Site Setup Guide

Construction Project Manager Checklist – Essential Pre-Construction & Site Setup Guide

This construction project manager checklist covers all key aspects, from contractual agreements and procurement to safety compliance and site logistics. Use this pre-construction checklist to ensure a smooth workflow and project success.

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1. Contractual Requirements Checklist

• Notice to Proceed received from the client
• Formal contract agreement signed and documented
• CAR (Contractor’s All Risk) insurance policy obtained
• Performance bond or bank guarantee (BG) secured
• Advance payment bond, mobilization advance, or retention money arranged
• Earnest Money Deposit (EMD) returned after bid completion
• Labour license and workman compensation compliance ensured
• Commercial risk assessment and feasibility study conducted
• Compliance with BOCW Act (Building and Other Construction Workers Act) checked
• LEED, IGBC, or other certification requirements reviewed

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2. Manpower and Workforce Planning

• Project manpower histogram and organizational chart prepared
• Mobilization plan and construction project schedule finalized

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3. Site Logistics & Temporary Facilities Setup

• Site logistics plan prepared and approved
• Utilities provision arranged, including power and water connections
• Temporary project office set up for contractors and supervisors
• Secure storage and material handling areas allocated
• Site QA/QC lab established for material testing
• Proper restroom and sanitation facilities installed for workers
• Site notice board displayed with safety guidelines and project details

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4. Quality Assurance & Quality Control (QA/QC) Compliance

• Project quality plan (PQP) prepared as per specifications
• NCR (Non-Conformance Report) logs and reporting formats established
• Material sample approval schedule coordinated with suppliers
• QA/QC procedures documented and issued to all teams

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5. Municipal Permits and Government NOCs

• Building permit obtained for design & build projects
• Enabling works permit and temporary structures approval secured
• Waste disposal and debris management permit obtained
• Local police department contact established for security coordination
• Waste management and environmental impact plan reviewed
• Health and safety registration completed as per local regulations
• Pest control measures implemented to maintain site hygiene
• Transit insurance arranged for high-value equipment
• Provident Fund (PF) and ESIC compliance ensured for labor welfare
• Compliance with Minimum Wages Act verified

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6. Procurement and Supply Chain Management

• Long lead items identified to prevent delays
• Port facilities and shipping logistics arranged (if applicable)
• Port clearance and import documentation completed for imported materials
• Pre-qualified suppliers shortlisted for each package

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7. Construction Drawings and Design Data

• Construction drawing requirement list submitted to the client
• Expected receipt schedule for construction drawings planned
• Shop drawings, mock-ups, and sample approvals scheduled
• Additional design requirements identified and addressed
• As-built drawings schedule prepared (if applicable)

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8. Sub-Contractor Management & Agreements

• Sub-contractors listed and verified for compliance
• Contract agreement format finalized and signed
• Sub-contractor mobilization and commencement schedule defined

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9. Health, Safety, and Environmental (HSE) Compliance

• Comprehensive HSE plan developed and reviewed
• High-risk activities identified and Work Method Statements (WMS) prepared
• Hazard evaluations conducted to mitigate risks
• Emergency service providers and hospitals identified near the site
• Emergency egress routes and assembly areas determined and marked

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10. Financial & Project-Specific Requirements

• Cash flow diagram prepared for budget monitoring
• Tender breakdown received and reviewed for accuracy
• Additional project-specific requirements documented

 

Conclusion: Why This Construction Checklist is Mandatory

A perfectly organized construction project manager checklist forms the backbone of a successful venture. With adherence to this checklist, you will be able to:

✔ Secure compliance with legislation, safety standards, and quality requirements

✔ Simplify planning for the project with adequate manpower, procurement, and logistics arrangements

✔ Optimize risk management and delays with advance permits, approvals, and insurance

✔ Enhance efficiency on site by maintaining proper records, subcontract management, and HSE practices

Whether you're coordinating a commercial, residential, or infrastructure project, this checklist will keep you in order, on time, and within budget.

 

Bookmark this checklist, send it to your team, and use it on all your future projects!